Categories Navigation Menu

Erasmus – Outgoing Students (Institute Students)

Schedule of recrutiment for Erasmus program !


  1. 11 January – 20 February until 12.00 – turning in all documents to the Institute room 400 on Zurawia 4.
  2. 23 February -announcement of ranking list (on the website as well as the Erasmus bulletin board) – coordinators enters data into USOS
  3. 24 – 27 Februaryuntil 12.00 Submitting appeals. Application/appeal are reviewed by the coordinator with approval from the head of studies.
  4. 28 February -announcement of updated ranking list as well as providing instructions on entering data
  5. 28 February – 2 March– student completes data entry into USOS in regards to the departure.
  6. 3/4March – coordinator approves trips
  7. 6/8 Marchuntil 12.00 submitting to the Institute, printed from the system USOS and signed by the student, coordinator of the parent Institute (if applicable – students moving from contracts concluded by the Institute, but studying in another institute at the Department)\
  8. 8/9 March coordinator signs all collected statements, March 9 prints signed by the representative Directorate of the Institute / Deputy Dean. March 10 to provide a set of documents to the Office of Student Affairs.


NOTE- providing printed documents and signed documents is necessary to close the recruitment stage in the Institute. Failure to do so is tantamount to resignation in the Erasmus +


Required Documents (the same for all Institutes):


  • form: Student application form Erasmus + 2017-2018 pl (download)
    form: Student application form Erasmus + 2017-2018 en (download)
    * in the form the student should write the specialization they have chosen
  • CV
  • Motivation letter in English or Polish
  • Confirmation of language level (certificate; confirmation of language level from the School of Foreign Languages, or another type of certificate: for example a certificate from an external part (ITLZ, TOEFL, Cambridge) – an exam administered by the correct staff member of WNPiSM)
    * information regarding language level should be at least B2 level or higher according to requirements


  • Documents from the student’s office (do pobrania pl, download en, example below):
    1. Grade Point Average (bachelor’s students – grade point average from the first year of study, master’s students – grade point average from your bachelors studies)
    2. All course passed for the year
    3. Confirmation of regulated debts


  • Recommendation Letters – signed by appropriate member of the faculty
  • Personally, written and signed information regarding use of the Erasmus grant (study and practice) in prior years (please give the date, the number of months with a scholarship, university host, sending school, obtained the number of credits). If the student has not yet participated in Erasmus, they are asked for a written declaration they have not used it in previous years (do pobrania pl, download en, example below).



Polish student should submit all documents in Polish, students studying in the English language should submit all documents in English.

List of available places: (each institute from its own formula)

The student is required to read the rules of the Erasmus program, the required level of language, objects and offer degree studies specified by the agreement between the universities.


Erasmus + programme 2017 2018


  1. Students are reviewed and qualified for the Erasmus Plus program by the institute Qualification Commission which includes:
    • Deputy Director of the Institute
    • Faculty Coordinator of Erasmus Plus
    • Institute Coordinator of Erasmus Plus
    • Students’ Union Representative
  2. Persons applying for trip scholarships under the Erasmus program are required to constantly monitor the website of the Institute for new announcements for further procedures and updating your email address on the account USOS (correspondence with the Office of Student Affairs at a later stage by means of e-mail addresses with USOS)
  3. Assessment of each application includes: the average grade student, knowledge of the language / languages, passing the stage of study, justification of choice of university / motivation, assessment of competence social activity – scientific organization (if applicable) the opinion of the head of studies.


General Rules*:


  1. Students may only apply for the Erasmus program is they achieved a grade point average of 3.49 or higher. Students with a grade point average lower than this may apply if they obtain a letter of recommendation from the Head of Studies (below 3,49 there is no right to scholarship). The final decision on the placement of the student depend on the grade point average, level of the chosen University, as well as the student’s language level. The Qualification Commission reserves the right to not fulfill all available laces should the applicants not meet the minimum requirements.
    *During the recruitment process students may not apply if they have a conditional exam or grade for any subject.
  2. Students can go on Erasmus only with cleared items. Only in very special cases, the student may leave up ONE items unpassed, provided: pay the costs of a possible condition, the positive opinion of the director of studies, sections, student and consent coordinator (the decision is made by the director of studies individually based on the situation of the student, which may mean the lack of consent).
  3. Granted trip is conditional – which means, the obligation to pass the stage of study or agreement to leave the terms of the (student upon departure should be settled). Otherwise, the students trip is canceled.
  4. Each student is required to read the guide Erasmus + “Step by Step” and the general principles set out by the International Relations Office (documents available here:
  5. Each student selects three schools in order of the most desirable travel to a minimum, taking into account the required proficiency and offer items at the host institution.
  6. The unused space of Institutes will be made available to students from other institutes. (A student may apply for a trip with another institute, the priority will be students of the Institute, which coordinates the contract).
  7. The duty of the student is to obtain 30 ECTS credits per semester and 60 ECTS credits per year (WF is not included in the ECTS points for foreign language included in the 6 ECTS). If the student is credited less than 10 credits abroad they must return part of the grant.
  8. The duty of the student to be familiar with the courses offered by the host University (including the offer of subjects realized in the language selected!).
  9. The duty of the student is to learn and meet the language requirements (language level) in selected universities. Applications that do not meet these requirements will be excluded from the process of proceeding.
  10. 10. A student may leave for one semester (in special cases it is possible to extend your stay at the host institution – the consent of the director of studies, thesis supervisor and institute coordinator)
  11. Trips may be carried out on:
    A) undergraduate level: Third year during the winter semester,
    B) graduate level: First year during summer semester; second-year students in the semester. winter (exceptional developments sem. the consent of the director of studies, thesis supervisor, coordinator); First year undergraduate students can not apply for a scholarship.
    C) Students of third year undergraduate degree may be conditionally qualified for the trip in the spring semester of the year 2017/2018. Their trip will be possible under the condition that in the academic year 2017/18 will be students of second cycle in one direction led to WNPiSM Students of third year undergraduate degree will be qualified, however, to leave in the summer semester 2017/18.
  12. Students of paid studies are obliged to settle the payment of tuition fees. Departure on the Erasmus grant does not exempt students from paying the payment of tuition fees (students may apply for the cancellation of part of the tuition fees).
  13. Students of WNPiSM UW leaving for scholarships under the Erasmus Plus represent thier home university abroad and, consequently, are responsible for maintaining the good name of the University of Warsaw. Violation of statutory or ethical to study at a partner university (eg. Plagiarism) will result in disciplinary action by the authorities WNPiSM UW, with the possibility of a failure of departure inclusive.
  14. A student holding a nationality other than the Member State of the European Union or the European Economic Area must check the rules relating to access to the territory of the host country in connection with the planned stay there for the program Erasmus Plus.
  15. Specific issues related to the calculation of the amount awarded to selected students of funds shall be settled by the International Relations Office (IRO) UW and their pay is determined by the signing of an appropriate agreement between the student and the University of Warsaw.
  16. Students selected by the Commission Qualifying will be granted a scholarship Erasmus unless the Foundation for the Development of the Education System (FDES) will award the University of Warsaw sufficient funds. In the case of granting by FRSE insufficient funds, the vice-rector for UW. Scientific research and cooperation will determine additional criteria for the scholarship payment period.
  17. According to information provided by the authorities FRSE UW monthly amount of a scholarship to study partial abroad under the Erasmus program Plus is:
    500 euro – Austria, Denmark, Finland, France, Ireland, Lichtenstein, Norway, Sweden, Great Britain, Italy;
    450 euro – Belgium, Croatia, Cyprus, Czech Republic, Greece, Spain, Holland, Iceland, Luxemburg, Germany, Portugal, Slovenia, Turkey
    350 euro – Bulgaria, Estonia, Lithuania, Latvia, Macedonia -Former Yugoslavian Republic, Malta, Romania, Slovakia, Hungary.
  18. Disputes settled by the Divisional Coordinator: mgr Anita Budziszewska (

* The Commission reserves the right to apply changes / amendments to the above rules in relation to possible new regulations on the university level.

Should you have any further questions regarding your exchange studies at the Institute, please do not hesitate to contact our coordinator:

Erasmus Coordinator
M.A. Anita Budziszewska

Tuesday, 15.00-16.00, room no 400
Thursday, 12.00-13.00, room no 400
During holiday term (starting from 10th July 2015) – Tuesday 15.00-16.00 at room no 400.

LLP Erasmus
Jakub Zajączkowski PhD

  • Facebook
  • Twitter